Applicant: North Dakota Statewide CoC                                                                                                             ND-500

Project: ND-500 CoC Registration FY 2017                                                                               COC_REG_2017_149385

Before Starting the CoCApplication

The CoC Consolidated Application is made up of two parts:  the CoC Application and the CoC Priority Listing, with all of the CoC’s project applications either approved and ranked, or rejected. The Collaborative Applicant is responsible for submitting both the CoC Application and the CoC Priority Listing in order for the CoC Consolidated Application to be considered complete.

  The Collaborative Applicant is responsible for:

1.  Reviewing the FY 2017 CoC Program Competition NOFA in its entirety for specific applicationand program requirements.

2.  Ensuring all questions are answered completely.

3.  Reviewing the FY 2017 CoC Consolidated Application Detailed Instructions, which givesadditional information for each question.

4.  Ensuring all imported responses in the application are fully reviewed and updated as needed.

5.  The Collaborative Applicant must review and utilize responses provided by project applicantsin their Project Applications.

6.  Some questions require the Collaborative Applicant to attach documentation to receive creditfor the question.  This will be identified in the question.

-       Note: For some questions, HUD has provided documents to assist Collaborative Applicants infilling out responses. These are noted in the application.

-       All questions marked with an asterisk (*) are mandatory and must be completed in order tosubmit the CoC Application.

For CoC Application Detailed Instructions click here.

1A. Continuum of Care (CoC) Identification

Instructions:

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

1A-1. CoC Name and Number: ND-500 - North Dakota Statewide CoC

1A-2. Collaborative Applicant Name: North Dakota Coalition for Homeless People

1A-3. CoC Designation: CA

1A-4. HMIS Lead: North Dakota Coalition for Homeless People

1B. Continuum of Care (CoC) Engagement

Instructions:

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

1B-1. From the list below, select those organization(s) and/or person(s) that participate in CoC meetings.  Using the drop-down boxes, indicate if

the organization(s) and/or person(s): (1) participate in CoC meetings; and

(2) vote, including selection of CoC Board members.

Responses should be for the period from 5/1/16 to 4/30/17.

Organization/Person Categories

Participatesin CoC

 Meetings

Votes, including electing CoC

Board Members

Local Government Staff/Officials

Yes

Yes

CDBG/HOME/ESG Entitlement Jurisdiction

Yes

Yes

Law Enforcement

Yes

Yes

Local Jail(s)

No

No

Hospital(s)

No

No

EMT/Crisis Response Team(s)

No

No

Mental Health Service Organizations

Yes

Yes

Substance Abuse Service Organizations

Yes

Yes

Affordable Housing Developer(s)

Yes

Yes

Disability Service Organizations

Yes

Yes

Disability Advocates

Yes

Yes

Public Housing Authorities

Yes

Yes

CoC Funded Youth Homeless Organizations

Yes

Yes

Non-CoC Funded Youth Homeless Organizations

Yes

Yes

Youth Advocates

Yes

Yes

School Administrators/Homeless Liaisons

Yes

Yes

CoC Funded Victim Service Providers

Yes

Yes

Non-CoC Funded Victim Service Providers

Yes

Yes

Domestic Violence Advocates

Yes

Yes

Street Outreach Team(s)

Yes

Yes

Lesbian, Gay, Bisexual, Transgender (LGBT) Advocates

Yes

Yes

LGBT Service Organizations

Yes

Yes

Agencies that serve survivors of human trafficking

Yes

Yes

Other homeless subpopulation advocates

Yes

Yes

Homeless or Formerly Homeless Persons

Yes

Yes

Other:(limit 50 characters)

 

 

 

 

 

 

 

 

 

 

Applicant must select Yes, No or Not Applicable for all of the listed organization/person categories in 1B-1.

1B-1a. Describe the specific strategy(s) the CoC uses to solicit and consider opinions from organizations and/or persons that have an interest in preventing or ending homelessness. (limit 1000 characters)

The CoC considers all organizations that have an interest in homelessness, regardless of whether they are CoC or ESG funded as stakeholders and allies in the work to end homelessness. We are always seeking new Coalition members and individuals whose mission aligns with the Coalition. For example, we have recently been joined by Hunger Free North Dakota whose work parallels with our own in ensuring everyone's human needs are met.  The Director of HFND is now an active member, a Director on the NDCHP Board and a valued voice in the Coalition. Another example is our recent work with the Native American Development Center. For some time, we have desired to deepen relationships with Native American leaders because of the large numbers of Native Americans who call North Dakota home, who live in extreme poverty, and who experience homelessness. The Director of the Native American Development Center is on our Board and plays an important role in the Coalition.

1B-2. Describe the CoC's open invitation process for soliciting new members, including any special outreach. (limit 1000 characters)

Quarterly, we invite new members to join us and try to encourage lapsed members to re-join our Coalition. We send out electronic invitations, post meetings on our website and personally reach out to new people often and before every membership meeting.

1B-3. Describe how the CoC notified the public that it will accept and consider proposals from organizations that have not previously received CoC Program funding in the FY 2017 CoC Program Competition, even if the CoC is not applying for new projects in FY 2017.  The response must include the date(s) the CoC made publicly knowing they were open to proposals.

(limit 1000 characters)

The CoC sends out electronic notices to the Coalition and puts the announcement on our website. We also reach out to organizations that have expressed an interest in the CoC during the year.

1C. Continuum of Care (CoC) Coordination

 

Instructions:

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

1C-1. Using the chart below, identify the Federal, State, Local, Private and

Other organizations that serve homeless individuals, families, unaccompanied youth, persons who are fleeing domestic violence, or those at risk of homelessness that are included in the CoCs coordination; planning and operation of projects.

Only select "Not Applicable" if the funding source(s) do not exist in the CoC's geographic area.

Entities or Organizations the CoC coordinates planning and operation of projects

Coordinates with Planning and Operation of Projects

Housing Opportunities for Persons with AIDS (HOPWA)

Yes

Temporary Assistance for Needy Families (TANF)

Yes

Runaway and Homeless Youth (RHY)

Yes

Head Start Program

No

Housing and service programs funded through Department of Justice (DOJ) resources

Yes

Housing and service programs funded through Health and Human Services (HHS) resources

Yes

Housing and service programs funded through other Federal resources

Yes

Housing and service programs funded through state government resources

Yes

Housing and service programs funded through local government resources

Yes

Housing and service programs funded through private entities, including foundations

Yes

Other:(limit 50 characters)

 

 

 

 

 

1C-2. Describe how the CoC actively consults with Emergency Solutions Grant (ESG) recipient’s in the planning and allocation of ESG funds. Include in the response: (1) theinteractions that occur between the CoC and the ESG Recipients in the planning and allocation of funds; (2) the CoCs participation in the local Consolidated Plan jurisdiction(s) process by providing Point-in-Time (PIT) and Housing Inventory Count (HIC) data to the Consolidated Plan jurisdictions; and (3) how the CoC ensures local homelessness information is clearly communicated and addressed in Consolidated Plan updates.

(limit 1000 characters)

The CoC and ESG work closely together throughout the year. The ESG recipient for ND is the ND Department of Commerce, Division of Community Services. ND-DoC DCS is an active participant in the CoC and they actively participate in planning, the PIT and the Con Plan. Standards are set at the general CoC membership meetings. The CoC reviews program outcomes of ESG subrecipients and the monitoring results from ND DoC-DCS. Program outcomes and monitoring results inform funding awards.

1C-3. CoCs must demonstrate the local efforts to address the unique needs of persons, and their families, fleeing domestic violence that includes access to housing and services that prioritizes safety and confidentiality of program participants.

(limit 1000 characters)

First and foremost, the CoC works with local coalitions to assess and address the unique needs of all homeless persons and their families, including those fleeing Domestic violence. For example, NDCHP is currently working with the community of Bismarck to address a crisis resulting from the closure of an emergency shelter that is scheduled to happen just as winter begins. We are working with CoC projects, the local coalition, ESG recipients and community leaders to find solutions that will provide a safe environment through our cruel winters. Building capacity locally is crucial to our work but very challenging considering the size of our CoC. Therefore, we rely on our stakeholders, projects and local coalitions to maintain a local presence and collaborate on local issues.

1C-3a. CoCs must describe the following: (1) how regular training is provided to CoC providers and operators of coordinated entry processes that addresses best practices in serving survivors of domestic violence; (2) how the CoC uses statistics and other available data about domestic violence, including aggregate data from comparable databases, as appropriate, to assess the scope of community needs related to domestic violence and homelessness; and (3) the CoC safety and planning protocols and how they are included in the coordinated assessment. (limit 1,000 characters)

The Coordinated Assessment, Referral and Evaluation System (CARES) screens for Domestic Violence at the beginning of the assessment, and all DV victims are immediately referred to the victim service provider nearest them. ND's DV providers have a well integrated network that extends across the upper Midwest and will allow victims to access any of the providers in the state or out of state that the victim feels best suits their needs. Victims accessing services outside the DV provider network are entered into HMIS anonymously and only with the client's approval. Victim service providers frequently refer clients to services outside of their network and the CoC works diligently to assure equal access to services for all. DV providers work to obtain protection orders on behalf of clients and keep the location of the clients confidential.

1C-4. Using the chart provided, for each of the Public Housing Agency’s

(PHA) in the CoC's geographic area: (1) identify the percentageof new admissions to the Public Housing or Housing Choice Voucher (HCV) Programs in the PHA’s that were homeless at the time of admission; and

(2) indicate whether the PHA has a homeless admission preference in its Public Housing and/or HCV program.

  Attachment Required: If the CoC selected, "Yes-Public Housing", "Yes-

HCV" or "Yes-Both", attach an excerpt from the PHA(s) written policies or a letter from the PHA(s) that addresses homeless preference.

Public Housing Agency Name

% New Admissions into Public Housing and

Housing Choice Voucher Program during FY 2016 who were homeless at entry

PHA has General or

Limited Homeless Preference

Burleigh County Housing Authority

0.00%

No

Fargo Housing and Redevelopment Authority

47.00%

Yes-HCV

Grand Forks Housing Authority

7.00%

Yes-HCV

Minot Housing Authority

0.00%

Yes-HCV

Stutsman County Housing Authority

2.00%

No

If you select "Yes--Public Housing," "Yes--HCV," or "Yes--Both" for "PHA has general or limited homeless preference," you must attach

documentation of the preference from the PHA in order to receive credit.

1C-4a. For each PHA where there is not a homeless admission preference in their written policies, identify the steps the CoC has taken to encourage the PHA to adopt such a policy. (limit 1000 characters)

Through CoC meetings and and discussions, we have encouraged Housing Authorities that do not have a homeless preference to adopt one. However, in these discussions, Housing Authorities have indicated there are barriers to such a preference. We continue to work with them.

1C-5. Describe the actions the CoC has taken to: (1) address the needs of Lesbian, Gay, Bisexual, Transgender (LGBT) individuals and their families experiencing homelessness, (2) conduct regular CoC-wide training with providers on how to effecctively implement the Equal Access to Housing in HUD Programs Regardless of Sexual Orientation or Gender Idenity, including Gender Identify Equal Access to Housing, Fina Rule; and (3) implementation of an anti-discrimination policy. (limit 1000 characters)

The North Dakota CoC adheres to anti-discrimination policies and has zero tolerance regarding sexual orientation discrimination. The CoC understands that persons who are LGBT are more likely to experience housing discrimination and that LGBT youth are more likely to become homeless. The CoC does not have a specific CoC-wide anti-discrimination policy at this time, however we will be addressing this at the first quarterly meeting of the new year.

1C-6. Criminalization: Select the specific strategies implemented by the CoC to prevent the criminalization of homelessness in the CoC’s geographic area.  Select all that apply.

Engaged/educated local policymakers:

 

X

 

Engaged/educated law enforcement:

 

X

 

Engaged/educated local business leaders

Implemented communitywide plans:

 

X

 

No strategies have been implemented

Other:(limit 50 characters)

 

 

 

 

When "No Strategies have been implemented" is selected no other checkbox may be selected.

1D. Continuum of Care (CoC) Discharge Planning

 

Instructions:

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

1D-1. Discharge Planning-State and Local: Select from the list provided, the systems of care the CoC coordinates with and assists in state and

local discharge planning efforts to ensure those who are discharged from that system of care are not released directly to the streets, emergency

shelters, or other homeless assistance programs. Check all that apply.

Foster Care:

 

X

 

Health Care:

 

X

 

Mental Health Care:

 

X

 

Correctional Facilities:

 

X

 

None:

1D-1a. If the applicant did not check all the boxes in 1D-1, provide: (1) an explanation of the reason(s) the CoC does not have a discharge policy in place for the system of care; and (2) provide the actions the CoC is taking or plans to take to coordinate with or assist the State and local discharge planning efforts to ensure persons are not discharged to the street, emergency shelters, or other homeless assistance programs.

(limit 1000 characters)

1D-2. Discharge Planning: Select the system(s) of care within the CoC’s geographic area the CoC actively coordinates with to ensure persons who

have resided in any of the institutions listed below longer than 90 days are not discharged directly to the streets, emergency shelters, or other homeless assistance programs. Check all that apply.

Foster Care:

 

X

 

Health Care:

 

X

 

 

Mental Health Care:

 

X

 

Correctional Facilities:

 

X

 

None:

 

 

1E. Continuum of Care (CoC) Project Review, Ranking, and Selection

 

Instructions

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

1E-1. Using the drop-down menu, select the appropriate response(s) that demonstrate the process the CoC used to rank and select project

applications in the FY 2017 CoC Program Competition which included (1)

the use of objective criteria; (2) at least one factor related to achieving positive housing outcomes; and (3) included a specific method for evaluating projects submitted by victim service providers.

Attachment Required: Public posting of documentation that supports the process the CoC used to rank and select project application.

Used Objective Criteria for Review, Rating, Ranking and Section

Yes

Included at least one factor related to achieving positive housing outcomes

Yes

Included a specific method for evaluating projects submitted by victim service providers

Yes

1E-2. Severity of Needs and Vulnerabilities

CoCs must provide the extent the CoC considered the severity of needs and vulnerabilities experienced by program participants in their project ranking and selection process. Describe: (1) the specific vulnerabilities the CoC considered; and (2) how the CoC takes these vulnerabilities into account during the ranking and selection process.  (See the CoC Application Detailed Instructions for examples of severity of needs and vulnerabilities.) (limit 1000 characters)

The CoC considered the needs and vulnerabilities of program participants in our project ranking process. For example, regional needs were taken into consideration as much as possible. The CoC has prioritized a Housing First model with emphasis on youth, family and chronic homelessness. We are also trying to emphasize the importance of the VI-SPDAT model to triage the acuity of need.

1E-3. Using the following checklist, select: (1) how the CoC made publicly available to potential project applicants an objective ranking and selection process that was used for all project (new and renewal) at least 2 days before the application submission deadline; and (2) all parts of the CoC

Consolidated Application, the CoC Application attachments, Priority

Listing that includes the reallocation forms and Project Listings that show all project applications submitted to the CoC were either accepted and

ranked, or rejected and were made publicly available to project applicants, community members and key stakeholders.

 Attachment Required: Documentation demonstrating the objective ranking and selections process and the final version of the completed CoC

Consolidated Application, including the CoC Application with attachments,

Priority Listing with reallocation forms and all project applications that were accepted and ranked, or rejected (new and renewal) was made publicly available.  Attachments must clearly show the date the documents were publicly posted.

Public Posting

 

CoC or other Website

 

X

 

Email

 

X

 

Mail

Advertising in Local Newspaper(s)

Advertising on Radio or Television

Social Media (Twitter, Facebook, etc.)

1E-4. Reallocation: Applicants must demonstrate the ability to reallocate lower performing projects to create new, higher performing projects. CoC’s may choose from one of the following two options below to answer this question.  You do not need to provide an answer for both.

Option 1: The CoC actively encourages new and existing providers to apply for new projects through reallocation.

Attachment Required - Option 1: Documentation that shows the CoC actively encouraged new and existing providers to apply for new projects through reallocation.

Option 2: The CoC has cumulatively reallocated at least 20 percent of the CoC’s ARD between FY 2013 and FY 2017 CoC Program Competitions.

No Attachment Required - HUD will calculate the cumulative amount based on the CoCs reallocation forms submitted with each fiscal years Priority Listing.

Reallocation: Option 2

No Attachment Required - HUD will calculate the cumulative amount based on the CoCs reallocation forms submitted with each fiscal years Priority Listing.

 

Applicant: North Dakota Statewide CoC                                                                                                           ND-500

Project: ND-500 CoC Registration FY 2017

 

COC_REG_2017_149385

1E-5. If the CoC rejected or reduced project application(s), enter the date the CoC and

Collaborative Applicant notified project applicants their project application(s) were being rejected or reduced in writing outside of e-snaps.

 Attachment Required: Copies of the written notification to project applicant(s) that their project application(s) were rejected. Where a project application is being rejected or reduced, the CoC must indicate the reason(s) for the rejection or reduction.

1E-5a. Provide the date the CoC notified applicant(s) their application(s) were accepted and ranked on the Priority Listing, in writing, outside of e-snaps.

 Attachment Required: Copies of the written notification to project applicant(s) their project application(s) were accepted and ranked on the Priority listing.

09/15/2017

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FY2017 CoC Application

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2A. Homeless Management Information System (HMIS) Implementation

 

Intructions:

FY2017 CoC Application

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09/28/2017

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

2A-1. Does the CoC have in place a

Governance Charter or other written

documentation (e.g., MOU/MOA) that outlines the roles and responsibilities of the CoC and

HMIS Lead?

 Attachment Required: If “Yes” is selected, a copy of the sections of the Governance

Charter, or MOU/MOA addressing the roles and responsibilities of the CoC and HMIS Lead.

Yes

2A-1a. Provide the page number(s) where the roles and responsibilities of the CoC and

HMIS Lead can be found in the attached document(s) referenced in 2A-1. In addition, indicate if the page number applies to the Governance Charter or MOU/MOA.

5,6,7 of the HMIS governance charter manual

2A-2. Does the CoC have a HMIS Policies and Procedures Manual? Attachment Required: If the response was “Yes”, attach a copy of the HMIS Policies and Procedures Manual.

Yes

2A-3. What is the name of the HMIS software vendor?

Mediware Bowman

2A-4. Using the drop-down boxes, select the HMIS implementation Coverage area.

Single CoC

2A-5. Per the 2017 HIC use the following chart to indicate the number of beds in the 2017 HIC and in HMIS for each project type within the CoC.  If a particular project type does not exist in the CoC then enter "0" for all cells

FY2017 CoC Application

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09/28/2017

in that project type.

Project Type

Total Bedsin 2017 HIC

Total Beds in HIC Dedicated for DV

Total Beds in HMIS

 

HMIS Bed Coverage Rate

Emergency Shelter (ESG) beds

896

260

 

632

99.37%

Safe Haven (SH) beds

0

0

 

0

 

Transitional Housing (TH) beds

138

72

 

58

87.88%

Rapid Re-Housing (RRH) beds

71

0

 

71

100.00%

Permanent Supportive Housing (PSH) beds

630

27

 

603

100.00%

Other Permanent Housing (OPH) beds

0

0

 

0

 

2A-5a. To receive partial credit, if the bed coverage rate is below 85 percent for any of the project types, the CoC must provide clear steps on how it intends to increase this percentage for each project type over the next 12 months. (limit 1000 characters)

N/A

2A-6. Annual Housing Assessment Report

(AHAR) Submission: How many Annual Housing Assessment Report (AHAR) tables were accepted and used in the 2016 AHAR?

0

2A-7. Enter the date the CoC submitted the

2017 Housing Inventory Count (HIC) data into the Homelessness Data Exchange (HDX). (mm/dd/yyyy)

05/05/2017

2B. Continuum of Care (CoC) Point-in-Time Count

FY2017 CoC Application

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Instructions:

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

2B-1. Indicate the date of the CoC’s 2017 PIT count (mm/dd/yyyy).  If the PIT count was conducted outside the last 10 days of

January 2017, HUD will verify the CoC received a HUD-approved exception.

01/26/2017

2B-2. Enter the date the CoC submitted the PIT count data in HDX. (mm/dd/yyyy)

05/05/2017

 

 

2C. Continuum of Care (CoC) Point-in-Time (PIT) Count: Methodologies

 

Instructions:

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

2C-1. Describe any change in the CoC’s sheltered PIT count

implementation, including methodology and data quality changes from 2016 to 2017.  Specifically, how those changes impacted the CoCs sheltered PIT count results. (limit 1000 characters)

While we did not have any specific changes to our sheltered PIT implementation, we did had an unforeseen change that we had to address. We discovered that there were a couple of Emergency shelters that were (erroneously, but not intentionally)  exiting some of their clients from HMIS improperly, resulting in increased numbers. We went to work with our new HMIS provider to get the problem resolved and we should see real improvements in data quality moving forward.

2C-2. Did your CoC change its provider No coverage in the 2017 sheltered count?

2C-2a. If “Yes” was selected in 2C-2, enter the change in provider coverage in the 2017 sheltered PIT count, including the number of beds added or removed due to the change.

Beds Added:

0

Beds Removed:

0

Total:

0

2C-3. Did your CoC add or remove emergency No shelter, transitional housing, or Safe-Haven inventory because of funding specific to a

Presidentially declared disaster resulting in a change to the CoC's 2017 sheltered PIT

count?

2C-3a. If "Yes" was selected in 2C-3, enter the number of beds that were added or removed in 2017 because of a Presidentially declared disaster.

Beds Added:

 

 

 

 

0

Beds Removed:

 

 

 

 

0

 

 

 

 

 

 

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Total:

0

2C-4. Did the CoC change its unsheltered PIT No count implementation, including

methodology and data quality changes from

2016 to 2017?  CoCs that did not conduct an unsheltered count in 2016 or did not report unsheltered

PIT count data to HUD in 2016 should compare their efforts in 2017 to their efforts in 2015.

2C-4a. Describe any change in the CoC’s unsheltered PIT count implementation, including methodology and data quality changes from 2016 to 2017. Specify how those changes impacted the CoC’s unsheltered PIT count results. See Detailed Instructions for more information.

(limit 1000 characters)

There were no changes in the PIT Count implementation other than an increase in training (and it was held earlier than in previous years) and an increase in numbers of people involved in the unsheltered count.

2C-5. Did the CoC implement specific Yes measures to identify youth in their PIT count?

2C-5a. If "Yes" was selected in 2C-5, describe the specific measures the CoC; (1) took to identify homeless youth in the PIT count; (2) during the planning process, how stakeholders that serve homeless youth were engaged; (3) how homeless youth were engaged/involved; and (4) how the CoC worked with stakeholders to select locations where homeless youth are most likely to be identified.

(limit 1000 characters)

On the eastern side of ND, Youthworks, an RHY provider and active member of the Coalition and an ESG recipient sent out street outreach teams specifically for homeless youth. Many of Youthworks' employees and volunteers are formerly homeless. After years of valuable service to the CoC and Coalition, Youthworks has applied for CoC funding. Therefore, in the future, their role in youth issues will have even more investment by the CoC.

2C-6. Describe any actions the CoC implemented in its 2017 PIT count to better count individuals and families experiencing chronic homelessness, families with children, and Veterans experiencing homelessness.

(limit 1000 characters)

Because this was the CoC director's first time doing the PIT, this was a learning and revising year all along the way. There was a great deal of discussion and planning regarding how the PIT has always been done and how we could better do it in the future. One item that was addressed is the time that the PIT teams go out. In the past, our street teams have gone out starting at 4am. However, in order to better count the unsheltered homeless, we found that most have moved on by 4am and we are, therefore, missing a lot of folks who would otherwise be counted. We are also working more closesly with McKinney Vento school liaisons who have a good idea where children in families are staying.

3A. Continuum of Care (CoC) System Performance

 

Instructions

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

3A-1. Performance Measure: Reduction in the Number of First-Time Homeless. Describe: (1) the numerical change the CoC experienced; (2) the process the CoC used to identify risk factors of becoming homeless for the first time; (3) the strategies in place to address individuals and families at risk of becoming homeless; and (4) the organization or position that is responsible for overseeing the CoC's strategy to reduce or end the number of individuals and families experiencing homelessness for the first time.

(limit 1000 characters)

The CoC had a reduction in the number of first-time homeless from 2,546 to 1,902 which is a total reduction of 644 persons. The parties responsible for overseeing the CoC's strategy to end or reduce homelessness for the first time would be the Needs Assessment Committee, the CoC Governing Board and the CoC Director. We believe the reduction in first time homelessness has less to do with the CoC strategy and the change in North Dakota's economy. With the oil slump, we are seeing less people down on their luck who are coming to ND to look for jobs and opportunity.

3A-2. Performance Measure: Length-of-Time Homeless.  CoC ‘s must demonstrate how they reduce the length-of-time for individuals and families remaining homeless. Describe (1) the numerical change the CoC experienced; (2) the actions the CoC has implemented to reduce the length-of-time individuals and families remain homeless; (3) how the CoC identifies and houses individuals and families with the longest length-of-time homeless; and (4) identify the organization or position that is responsible for overseeing the CoC’s strategy to reduce the length-of-time individuals and families remain homeless.

(limit 1000 characters)

While the universe of those persons in ES, SH and TH has been reduced, the L.O.T. has not. This is due to the lack of affordable housing in North Dakota and because of the barriers to entry that exist with landlords. While we are working with landlords on risk mitigation, many landlords still do not allow sex offenders and/or those with criminal histories. Additionally, there are still programs that are not housing first and do not allow substance use and will reject clients who are using. However, we are seeing success in this area. A new facility is opening in Grand Forks that will be Housing First and it will be a "damp" PSH project. In addition, the city of Bismarck is also in the planning stages of a similar project. That should go a long way in helping to reduce LOT.

3A-3. Performance Measures: Successful Permanent Housing Placement and Retention

  Describe: (1) the numerical change the CoC experienced; (2) the CoCs strategy to increase the rate of which individuals and families move to permanent housing destination or retain permanent housing; and (3) the organization or position responsible for overseeing the CoC’s strategy for retention of, or placement in permanent housing. (limit 1000 characters)

The number of persons who had a successful placement and retention in permanent housing increasedsince 2015. The strategies the CoC needs to employ are the same across the homelessness universe. We need to increase project adherence Housing First, we need increase RRH and PSH CoC-wide, we need to lower barriers and increase outreach. Areas that we need to address are greater diversion from emergency shelter and homelessness when possible, connecting to mainstream resources, and building community understanding and support.

3A-4. Performance Measure: Returns to Homelessness.  Describe: (1) the numerical change the CoC experienced, (2) what strategies the CoC implemented to identify individuals and families who return to homelessness, (3) the strategies the CoC will use to reduce additional returns to homelessness, and (4) the organization or position responsible for overseeing the CoC’s efforts to reduce the rate of individuals and families’ returns to homelessness. (limit 1000 characters)

The CoC saw a modest uptick in returns to homelessness within two years, predominantly from the under six month category. The CoC strategy is to increase RRH and PSH and to place greater emphasis on training projects about Housing First and becoming low barrier.  Areas that we need to address are greater diversion from emergency shelter and homelessness when possible, connecting to mainstream resources, and building community understanding and support.

3A-5. Performance Measures: Job and Income Growth

 Describe: (1) the strategies that have been implemented to increase access to employment and mainstream benefits; (2) how the CoC program-funded projects have been assisted to implement the strategies; (3) how the CoC is working with mainstream employment organizations to help individuals and families increase their cash income; and (4) the organization or position that is responsible for overseeing the CoC’s strategy to increase job and income growth from employment, nonemployment including mainstream benefits.

(limit 1000 characters)

While the CoC did realize an overall increase in those exiting the system with increased income, we need to do more. The number of people leaving the system with increased income grew while the number with increased nonemployment income decreased. Therefore, we need to increase our efforts to connect people with mainstream benefits and we need to advocate for easier and more streamlined access to benefits. Furthermore, we need to advocate for more benefits. We work with organizations that do workforce training and we encourage projects to put greater time/case management investment in job placement and retention, as well as connecting clients to mainstream benefits. The Mainstream Resources Committee and the CoC as a whole would be responsible for this strategy.

3A-6. Did the CoC completely exclude a No geographic area from the most recent PIT count (i.e. no one counted there, and for communities using samples in the area that was excluded from both the sample and extrapolation) where the CoC determined there were no unsheltered homeless people, including areas that are uninhabitable (deserts, forests).

3A.6a. If the response to 3A-6 was “Yes”, what was the criteria and decision-making process the CoC used to identify and exclude specific geographic areas from the CoCs unsheltered PIT count? (limit 1000 characters)

N/A

3A-7. Enter the date the CoC submitted the 06/05/2017

System Performance Measures data in HDX, which included the data quality section for FY 2016. (mm/dd/yyyy)

3B. Continuum of Care (CoC) Performance and Strategic Planning Objectives

 

Instructions

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

3B-1. Compare the total number of PSH beds, CoC program and non CoCprogram funded, that were identified as dedicated for yes by chronically homeless persons in the 2017 HIC, as compared to those identified in the 2016 HIC.

 

2016

 

2017

 

Difference

Number of CoC Program and non-CoC Program funded PSH beds dedicated for use by chronically homelessness persons identified on the HIC.

 

70

 

72

2

3B-1.1. In the box below: (1) "total number of Dedicated PLUS Beds" provide the total number of beds in the Project Allocation(s) that are

designated ad Dedicated PLUS beds; and (2) in the box below "total

number of beds dedicated to the chronically homeless:, provide the total number of beds in the Project Application(s) that are designated for the chronically homeless.  This does not include those that were identified in (1) above as Dedicated PLUS Beds.

Total number of beds dedicated as Dedicated Plus

114

Total number of beds dedicated to individuals and families experiencing chronic homelessness

305

Total

419

3B-1.2. Did the CoC adopt the Orders of Yes Priority into their standards for all CoC

Program funded PSH projects as described in

Notice CPD-16-11:  Prioritizing Persons

Experiencing Chronic Homelessness and

Other Vulnerable Homeless Persons in Permanent Supportive Housing.

3B-2.1. Using the following chart, check each box to indicate the factor(s) the CoC currently uses to prioritize households with children based on need during the FY 2017 Fiscal Year.

History of or Vulnerability to Victimization

 

X

 

Number of previous homeless episodes

 

X

 

 

Unsheltered homelessness

 

X

 

Criminal History

Bad credit or rental history (including not having been a leaseholder)

Head of Household with Mental/Physical Disability

 

X

 

3B-2.2. Describe: (1) the CoCs current strategy and timeframe for rapidly rehousing every household of families with children within 30 days of becoming homeless; and (2) the organization or position responsible for overseeing the CoC’s strategy to rapidly rehouse families with children within 30 days of becoming homeless. (limit 1000 characters)

The CoC strategy will use the NAEH benchmarks to assure easy access, diversion, prevention, prioritize & rehouse families, as rapidly as possible. The CoC is also looking at implementing a Landlord Risk Mitigation Fund to indemnify landlords in order to convince them to open to more of the difficult to

house. The CoC will also monitor our LOT quarterly. The CoC Board is responsible for setting the goals and strategies.

3B-2.3. Compare the number of RRH units available to serve families from the 2016 and 2017 HIC.

 

2016

2017

Difference

Number of CoC Program and non-CoC Program funded PSH unit use by chronically homelessness persons identified on the HIC.

s dedicated for

0

0

0

3B-2.4. Describe the actions the C shelters, transitional housing, and and RRH) providers within the Co by not denying admission to, or s

oC is taking to ensure emergency

 permanent supportive housing (PSH C adhere to anti-discrimination policies eparating any family members from

other members of their family or c LGBT status, marital status or dis

aregiversbased on age, sex, gender, ability when entering a shelter or

Housing.

(limit 1000 characters)

The CoC adheres to and insists upo to anti-discrimination policies. In ad providers to operate low barrier acc HUD Equal Access Training. We ar system that will allow us to provide

n strict adherence to Fair Housing laws and

dition, the CoC evaluates and expects

ess programs, follow Fair Housing Laws and

e currently looking at a new online training more trainings such as this online that have

testing components, as well.

3B-2.5. From the list below, sel strategies to address the uniq

ect each of the following the CoC has

ue needs of unaccompanied homeless youth.

Human trafficking and other forms of exploitation?

 

Yes

 

 

FY2017 CoC Application

 

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09/28/2017

LGBT youth homelessness?

Yes

Exits from foster care into homelessness?

Yes

Family reunification and community engagement?

Yes

Positive Youth Development, Trauma Informed Care, and the use of Risk and Protective Factors in assessing youth housing and service needs?

Yes

3B-2.6. From the list below, select each of the following the CoC has a strategy for prioritization of unaccompanied youth based on need.

History or Vulnerability to Victimization (e.g., domestic violence, sexual assault, childhood abuse)

 

X

 

Number of Previous Homeless Episodes

 

X

 

Unsheltered Homelessness

 

X

 

Criminal History

Bad Credit or Rental History

FY2017 CoC Application

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3B-2.7. Describe: (1) the strategies used by the CoC, including securing additional funding to increase the availability of housing and services for youth experiencing homelessness, especially those experiencing unsheltered homelessness; (2) provide evidence the strategies that have been implemented are effective at ending youth homelessness; (3) the measure(s) the CoC is using to calculate the effectiveness of the strategies; and (4) why the CoC believes the measure(s) used is an appropriate way to determine the effectiveness of the CoC’s efforts.

(limit 1500 characters)

In the last year, the CoC partnered with an RHY youth provider to start a state Youth Advisory Council. The youth representatives are voting and contributing members to the CoC. They work with us to identify youth strategies and to implement policies that will directly impact our homeless youth. In addition, last year the CoC applied for the YHDP grant. Although we were not successful, we identified a number of issues and strategies for addressing the special needs of our state's youth population that is homeless or at risk of becoming homeless.

Therefore, the CoC believes, with the assistance of our youth partners in the Coalition and the Youth Advisory Council, that we will be successful and effective. We will useUSICH Benchmarks as an indicator of our progress toward ending Youth homelessness.

3B-2.8. Describe: (1) How the CoC collaborates with youth education providers, including McKinney-Vento local educational authorities and school districts; (2) the formal partnerships the CoC has with these entities; and (3) the policies and procedures, if any, that have been adopted to inform individuals and families who become homeless of their eligibility for educational services. (limit 1000 characters)

The ND Department of Instruction is a regular participant in the CoC, imparting information to the Liaisons across the state, and several of the liaisons participate in local homeless coalition meetings. The CoC monitors compliance with McKinney Vento requirements through its annual project monitoring and collects McKinney Vento polices from the individual school districts.

FY2017 CoC Application

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3B-2.9. Does the CoC have any written formal agreements, MOU/MOAs or partnerships with one or more providers of early childhood services and supports?  Select “Yes” or “No”.

 

MOU/MOA

Other Formal Agreement

Early Childhood Providers

No

No

Head Start

No

No

Early Head Start

No

No

Child Care and Development Fund

No

No

Federal Home Visiting Program

No

No

Healthy Start

No

No

Public Pre-K

No

No

Birth to 3

No

No

Tribal Home Visting Program

No

No

Other: (limit 50 characters)

 

 

 

 

 

 

 

 

3B-3.1. Provide the actions the CoC has taken to identify, assess, and refer homeless Veterans who are eligible for Veterans Affairs services and housing to appropriate resources such as HUD-VASH and Supportive Services for Veterans Families (SSVF) program and Grant and Per Diem (GPD).

(limit 1000 characters)

The North Dakota Coalition for Homeless People was the recipient of the SSVF program in North Dakota for several years. In 2016, we successfully transferred that program to the sub-recipient, the North Dakota Community Action Partnership. During the years we were home to the program and subsequently, our CoC has placed great value in rapidly housing Veterans and striving to meet our shared goal of ending Veterans Homelessness. Therefore, we continue to work with NDCAPs and the Veterans' Administration to meet the benchmarks. Currently, the Chair of the Coalition is with the Veterans Administration.

3B-3.2. Does the CoC use an active list or by Yes name list to identify all Veterans experiencing homelessness in the CoC?

3B-3.3. Is the CoC actively working with the Yes VA and VA-funded programs to achieve the benchmarks and criteria for ending Veteran

 

Applicant: North Dakota Statewide CoC                                                                                                           ND-500

Project: ND-500 CoC Registration FY 2017

 

 

COC_REG_2017_149385

homelessness?

3B-3.4. Does the CoC have sufficient

resources to ensure each Veteran is assisted to quickly move into permanent housing using a Housing First approach?

Yes

 

 

FY2017 CoC Application

 

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4A. Continuum of Care (CoC) Accessing Mainstream Benefits and Additional Policies

 

Instructions:

For guidance on completing this application, please reference the FY 2017 CoC Application Detailed Instructions and the FY 2017 CoC Program CompetitionNOFA.  Please submit technical questions to the HUD Exchange Ask A Question.

FY2017 CoC Application

Page 28

09/28/2017

4A-1. Select from the drop-down (1) each type of healthcare organization the CoC assists program participants with enrolling in health insurance, and (2) if the CoC provides assistance with the effective utilization of Medicaid and other benefits.

Type of Health Care

 

Yes/No

Assist with

Utilization of Benefits?

Public Health Care Benefits

(State or Federal benefits,

e.g. Medicaid, Indian Health Services)

No

 

No

Private Insurers:

No

 

No

Non-Profit, Philanthropic:

No

 

No

Other: (limit 50 characters)

 

 

 

 

 

 

 

4A-1a. Mainstream Benefits

                                                                                                                              

CoC program funded projects must be able to demonstrate they supplement CoC Program funds from other public and private resources, including: (1) how the CoC works with mainstream programs that assist homeless program participants in applying for and receiving mainstream benefits; (2) how the CoC systematically keeps program staff up-to-date regarding mainstream resources available for homeless program participants (e.g. Food Stamps, SSI, TANF, substance abuse programs); and (3) identify the organization or position that is responsible for overseeing the CoCs strategy for mainstream benefits.

(limit 1000 characters)

The CoC regularly discusses mainstream benefits and are kept up to date through presentations at CoC meetings regarding accessing benefits, (i.e.

social services, health, disability, legal, veterans, SOAR, & workforce). There is a Mainstream Resources Committee that oversees the CoC's strategy.

4A-2. Low Barrier: Based on the CoCs FY 2017 new and renewal project applications, what percentage of Permanent Housing (PSH) and Rapid

Rehousing (RRH), Transitional Housing (TH), Safe-Haven, and SSO (Supportive Services Only-non-coordinated entry) projects in the CoC are low-barrier?

Applicant: North Dakota Statewide CoC

ND-500

Project: ND-500 CoC Registration FY 2017

COC_REG_2017_149385

Total number of PH (PSH and RRH), TH, Safe-Haven and non-Coordinated Entry SSO project applications in the FY 2017 competition (new and renewal)

20.00

Total number of PH (PSH and RRH), TH, Safe-Haven and non-Coordinated Entry SSO renewal and new project applications that selected “low barrier” in the FY 2017 competition.

20.00

Percentage of PH (PSH and RRH), TH, Safe-Haven and non-Coordinated Entry SSO renewal and new project applications in the FY 2017 competition that will be designated as “low barrier”

100.00%

4A-3. Housing First: What percentage of CoC Program Funded PSH, RRH, SSO (non-coordinated entry), safe-haven and Transitional Housing; FY

2017 projects have adopted the Housing First approach, meaning that the project quickly houses clients without preconditions or service participation requirements?

Total number of PSH, RRH, non-Coordinated Entry SSO, Safe Haven and TH project applications in the FY 2017 competition (new and renewal).

20.00

Total number of PSH, RRH, non-Coordinated Entry SSO, Safe Haven and TH renewal and new project applications that selected Housing First in the FY 2017 competition.

16.00

Percentage of PSH, RRH, non-Coordinated Entry SSO, Safe Haven and TH renewal and new project applications in the FY 2017 competition that will be designated as Housing First.

80.00%

4A-4. Street Outreach: Describe (1) the CoC's outreach and if it covers 100 percent of the CoC's geographic area; (2) how often street outreach is conducted; and (3) how the CoC has tailored its street outreach to those that are least likely to request assistance.

(limit 1000 characters)

Currently, we only have street outreach in the state's largest metro area. That outreach is conducted by stakeholders and Coalition members. It is tailored toward youth and to those with substance use issues.

4A-5. Affirmative Outreach

Specific strategies the CoC has implemented that furthers fair housing as detailed in 24 CFR 578.93(c) used to market housing and supportive services to eligible persons regardless of race, color, national origin, religion, sex, gender identify, sexual orientation, age, familial status, or disability; who are least likely to apply in the absence of special outreach.   Describe: (1) the specific strategies that have been implemented that affirmatively further fair housing as detailed in 24 CFR 578.93(c); and (2) what measures have been taken to provide effective communication to persons with disabilities and those with limitedEnglish proficiency.

(limit 1000 characters)

We have not identified strategies or implemented a plan to further fair housing, at this time. However, we provide Fair Housing literature and have disability advocates included on the Coalition and CoC.

4A-6. Compare the number of RRH beds available to serve populations from the 2016 and 2017 HIC.

 

 

2016

 

2017

Difference

RRH beds available to serve all populations in the HIC

 

0

 

71

71

 

 

 

 

FY2017 CoC Application

Page 29

 

09/28/2017

 

Applicant: North Dakota Statewide CoC                                                                                                           ND-500

Project: ND-500 CoC Registration FY 2017

 

 

COC_REG_2017_149385

4A-7. Are new proposed project applications requesting $200,000 or more in funding for housing rehabilitation or new construction?

4A-8. Is the CoC requesting to designate one or more SSO or TH projects to serve homeless households with children and youth defined as homeless under other

Federal statues who are unstably housed

(paragraph 3 of the definition of homeless found at 24 CFR 578.3).

No

No

 

 

FY2017 CoC Application

 

Page 30

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Applicant: North Dakota Statewide CoC                                                                                                           ND-500

Project: ND-500 CoC Registration FY 2017                                                                             COC_REG_2017_149385

Submission Summary

 

Ensure that the Project Priority List is complete prior to submitting.

 

FY2017 CoC Application

Page 31

09/28/2017

 

 

 

 

 

 

 

 

 

 

 

Page

Last Updated

1A. Identification

09/11/2017

1B. Engagement

09/28/2017

1C. Coordination

09/28/2017

1D. Discharge Planning

09/23/2017

1E. Project Review

09/27/2017

2A. HMIS Implementation

09/27/2017

2B. PIT Count

09/27/2017

2C. Sheltered Data - Methods

09/28/2017

3A. System Performance

09/28/2017

3B. Performance and Strategic Planning

09/28/2017

4A. Mainstream Benefits and Additional

Policies

09/27/2017

Submission Summary

No Input Required